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TERMS & CONDITIONS


TERMS & CONDITIONS

The below Terms & Conditions applies to all the charity's advertised events, its participants, donors and/or applicants.

Please note that there are additional T&Cs, other than the below, which applies specifically to the Virgin Money London Marathon and the New York City Marathon. For the Virgin Money London Marathon and the New York City Marathon additional T&Cs please see the relevant application form or booking form.

As a participant/applicant I agree, accept and understand the following: Entry Fees, Registration Fees and donations given to the charity are not refundable.

A guaranteed entry means that the entry is an official event entry it does not mean that the entry is guaranteed to be allocated, by the charity, to a participant/s and/or applicant/s. Get Kids Going! reserves the right to allocate its event entries to participants and/or applicants as it so wishes.

If the charity has subsidised a participant's entry fee for an event and the participant has been entered into the event and they have received confirmation of this. If then, after the entry deadline, the participant informs the charity that they are no longer able to participate in the event for whatever reason and the participant has not fundraised or given a donation/s to the charity equivalent to the full cost of their entry amount, the charity reserves the right to take the balance of the entry fee cost, which the charity has already paid, from the participant's credit/debit card.  This is to prevent the charity from being in debt from such circumstances.

The charity reserves the right to advertise any of its events or supply information etc., either on line or off line, for as long as it requires and/or to include or exclude specific text, dates etc. within its advertisements, for as long as it requires so long as the advertisement, information and/or text given is legal. Please note information on the charity's website is subject to change at any time.

The charity will, naturally, endeavour to keep any dates, information etc. advertised up to date, as much as possible, but it should be noted that the charity cannot guarantee that any/or all of the information it gives, either on line or off line, will be up to date and/or relevant at the time of advertising.

Donations kindly given to the charity cannot, under any circumstances, be refunded or returned either to a participant/s and/or a donor/s.

Get Kids Going! is not and/or cannot be responsible for any participant/s and/or applicant/s who decides to book any travel and/or accommodation etc. without having received written confirmation from the charity that the participant/s and/or applicant/s is entered for the event or has been allocated one of the charity's entries into the event. This also applies to all non-participant/s connected, in any way, to the participant/s and/or applicant/s.

The charity reserves the right to request that any overseas participant and/or applicant (ie. any person living or working outside the UK) gives their; entry fee, registration fee and/or kind donation/s (in full) to the charity before the charity agrees to allocate the participant and/or applicant one of its event entry places.

All participants agree and accept the terms and conditions of entry and agree that the event organisers, and/or Get Kids Going! shall not be liable for any death, personal injury, cancellation of the event or cancellation of any part of the event, or loss or damage etc. as a consequence of a participant's participation in the event.

All participants accept that they participate in the event at their own risk.

The official event terms and conditions are available from the event organisers - please see official event website.

The participant agrees to inform Get Kids Going! immediately, and before the event, if they think that they will not be able to participate in the event due to; injury, illness, or if they are unable to raise or donate the amount they have pledged or for any other reason/s.

All participants agree to inform Get Kids Going! if any information they have given to the charity changes or if any of their circumstances change in any way which may prevent them from achieving their fundraising target/s or taking part in the event.

The charity asks all its accepted participants to kindly keep the charity updated regarding their fundraising and training progress on at least a monthly basis, or less if possible, starting from the time the charity confirms the participant's entry into the event.

Get Kids Going! reserves the right to withdraw a participant's entry into the event if it considers that the participant is failing to meet the charity's minimum fundraising target (if the charity has set a fundraising target) within the charity's timeframe - i.e. to have donated or sent all kind donations to the charity within one month after the event day or before. This excludes entry fees, registration fees and gift aid.

The charity will endeavour to, by its best ability and working with the information given by the participant, make contact, by email and telephone, with a participant if it has any concerns about the participant's fundraising progress prior to withdrawing a participant's entry from the event.

Get Kids Going! reserves the right to; refuse any person, withdraw any person's allocated entry place if the charity considers it necessary at any time and/or hold a ballot of applications or enter any person into such ballot at any time without providing any reason for doing so.

Get Kids Going! reserves the right to allocate its entry places to applicants/persons as the charity considers appropriate and without question. No person shall hold any right, whatsoever, to a Get Kids Going! entry. If, for some reason, any of the charity's events become oversubscribed then the charity reserves the right to allocate its entries as it considers appropriate.

Online fees, card fees, other fees and/or Gift Aid cannot be included in any participant's fundraising/ donations or payments given to Get Kids Going!

All participants should be aware that any donations that are given to the charity, by themselves or their sponsors or donors, cannot be refunded or returned, under any circumstances, even if the participant is unable to participate in the event for whatever reason. The charity asks that all its participants inform any kind donors or sponsors of the above.

The charity advises that all its entered participants to start their fundraising immediately upon confirmation of their entry into the event and set up an online giving page at Virgin Money Giving or Just Giving.

If the participant is setting up a joint online fundraising page, the charity kindly asks that the participant informs us of such for accounting purposes. Please email us on [email protected]

The participant and/or applicant agree/s to participate in the event only in aid of Get Kids Going! and when accepted on the Get Kids Going! Team (and allocated one of the charity's event entries) the participant and/or applicant will not participate for, or change to, another charity or organisation before the event. The charity reserves the right to withdraw a participant's entry or refuse to allocate one of its entries to a participant/s and/or applicant/s if the participant/s and/or applicant/s participates or plans to participate in the event for another charity or organisation. The charity requests that all its applicants/participants will kindly inform the charity if they intend to use one of the charity's entries to participate in an event for another charity or organisation other than Get Kids Going!.

All participants agree to fulfil their stated fundraising/donation amount and send the amount to the charity within one month after the event day or before.

Get Kids Going! reserves the right to change the values of its entry fees, registration fees and/or fundraising target/s at any time if it so requires or decides.

The charity advises all participants to be insured for both participation in the event and/or travel, illness, injury, accommodation, personal goods etc. especially if the participant is taking part in an event overseas - ie. not within the UK.

If any participant requires the official event terms and conditions we kindly advise participants to visit the official event website where the official event terms and conditions should be available.

Get Kids Going! reserves the right to change its Terms and Conditions when the charity considers it necessary.

If you require more information or help concerning the above please contact Get Kids Going! on - [email protected]

TCS NEW YORK CITY MARATHON 2020
IMPORTANT INFORMATION - TERMS AND CONDITIONS

All flights and hotel rooms are allocated on a first come first served bases and may be subject to change and subject to availability depending on the time of booking. Taxes, fees and surcharges are not guaranteed until tickets are issued, and are subject to change. Increases in government taxes and fuel surcharges before ticketing will be passed on to the person travelling. Any changes to your travel plans carry an amendment fee, which increases closer to departure. All airline fares are Group rates and carry strict restrictions which include no changes and no partial refunds after ticketing. Your ticket must have the name as per your passport. Failure to submit this at time of booking may result in you not being able to board your flight at time of departure and/or additional fees to be able to amend your booking. Please supply the correct name at time of booking. Also, sometimes there may be flight time changes, by a small period of time either way, unless the changes are significant Sports Tours Int. will not advise you until your tickets are issued. Flights with different airlines are not inter-changable i.e. if you fly out with Virgin Atlantic, you must fly back with Virgin Atlantic. All persons travelling must have a machine readable valid 10yrs passport with no less than 6 months validity at time of travel and they must qualify for the USA Visa Waiver Programme.

All persons on this form agree, accept and understand that; deposits and race entry fees are not refundable. Only runners are eligible for rebates. Cancellation fees can not form part of any rebate. Rebates are only payable on the package you take on this booking form and if total sponsorship is paid to Get Kids Going! by 1/2/2021.To qualify for a rebate runners must apply, in writing, to Get Kids Going! by 1/2/2021 and supply a copy of their costs invoice. No rebates will be given after 1/2/2021. Rebates can not be issued if sponsorship is received after 1/2/2021. Get Kids Going! is not responsible for any balance of payment which is payable to Sports Tours Int. No person can travel until full payment is received by Sports Tours Int. Get Kids Going! is not responsible for any non-payment, cancellation fees, cancellation or postponement of any event associated with the marathon or the marathon, changes in costs of: entry, flight/s, hotel/accom, air passenger duty, airport tax, passenger service charges, security levy, personal accident, ill health, death, loss or damage etc to any person or persons items and advise all persons to be insured. All runners accept that they participate in the marathon at their own risk. Group flight ticket regulations apply especially regarding name & date changes. (*Limited max. value up to £1,249 package 1). (# Limited max. value up to £1,319 package 2). (+ Limited max. value up to £1,919 package 3). The stated fundraising targets and prices are subject to final flight, entry, and hotel pricing. Any increase in race entry, flight and/or hotel accommodation costs are borne by the runner or any person travelling. (*#+ in the event that a runner’s total cost of their flight & entry - i.e. £1,249 or their hotel accom. & entry i.e. - £1,319 or flight, entry & accommodation i.e. - £1,919 is lower than £1,249 or £1,319 or £1,919 respectively, then only the amount the runner actually paid can be reimbursed). No booking is accepted without payment. Bookings are subject to Sports Tours Int. booking conditions which are stated on your confirmation invoice. Get Kids Going! is unable to include Gift Aid as part of any participant’s overall fundraising. Packages/entries are all subject to availability. Non runners are not eligible for any cost rebate. Deposits and entry fees are not refundable. Any changes in the cost rebates to runners are only valid if agreed by the Chief Executive of Get Kids Going! in writing. Sports Tours Int. full booking conditions can be seen at www.sportstoursinternational.co.uk. Race entries are strictly non changeable and non transferrable once accepted/processed by the organisers. Get Kids Going! reserves the right to refuse an applicant/runner if it considers it necessary. All runners agree to only participate in this event in aid of Get Kids Going! and if accepted on the Get Kids Going! Team will not run for, or change to, another charity before race day. All cost rebates requested by runners can not include Gift Aid, any online giving page fees or card fees etc. All rebate figures can only be based on net income received by Get Kids Going! Please see Virgin Money Giving and Just Giving websites for their fees and T&Cs. I agree to inform Get Kids Going! if any of the above information I have given changes or if my circumstances change in any way. Please note any kind donations given to the charity cannot be refunded or returned under any circumstances. We advise that all our entered runners start their fundraising immediately upon confirmation of their race entry and set up an online giving page at Virgin Money Giving or Just Giving.

A NYCM entry stated on the Booking Form is an official entry. Participants agree, accept and understand the following: Participants agree and accept the terms and conditions of entry and agree that the event organisers, and/or Get Kids Going! are not liable for any death, personal injury, cancellation of the event or cancellation of any part of the event, or loss, damage etc. as a consequence of a participant's participation in the event. For the event terms and conditions please see official event website. The participant agrees to inform Get Kids Going! immediately, and before the event, if they think that they will not be able to participate in the event due to; injury, illness, or if they are unable to raise or donate the amount they have pledged. Participants also agree to inform Get Kids Going! if any information they have given to the charity changes or if their circumstances change in any way which prevent them from achieving their fundraising target or taking part in the event. Participants should keep the charity updated about their fundraising and training on a monthly basis, or less starting from the time the charity confirms the participant's entry into the event. Get Kids Going! reserves the right to withdraw a participant's entry if it considers that the participant is failing to meet the charity's min. fundraising target (if the charity has set a fundraising target) within the charity's time frame - i.e by 1/2/2021. This excludes entry fees, reg. fees and gift aid. The charity will make contact, by email and telephone, with participants if it has concerns about the participant's fundraising progress prior to withdrawing a participant's entry. Get Kids Going! reserves the right to; refuse, withdraw a person's allocated entry if the charity considers it necessary at any time and/or hold a ballot or enter any person into such ballot at any time without providing a reason for doing so. Get Kids Going! reserves the right to allocate its entries to applicants as it considers appropriate and without question. Online fees, card fees, other fees and Gift Aid cannot be included in a participant's fundraising/donations or payments given to Get Kids Going! Participants should be aware that any donations given to the charity by themselves or sponsors/donors cannot be refunded or returned, under any circumstances, even if the participant is unable to participate in the event for any reason. The charity asks all participants to inform donors of the above. The charity asks all its entered participants to start their fundraising immediately upon confirmation of their entry into the event and set up an online giving page at Virgin Money Giving or Just Giving. If the participant is setting up a joint online fundraising page the charity asks they inform us of this for accounting purposes. Participants agree to fulfil their stated fundraising amount and send it to the charity within the charity’s time frame - i.e by 1/2/2021. Get Kids Going! reserves the right to change the values of its fundraising target/s at any time. For the official event T&C's please see the official event website. We advise all participants to be insured.

If any participant requires the official event terms and conditions we kindly advise participants to visit the official event website where the official event terms and conditions should be available.

Get Kids Going! reserves the right to change its Terms and Conditions when the charity considers it necessary.

If you require more information or help concerning the above please contact Get Kids Going! on - [email protected]

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